Instructions for Preparing Contributions for the 2007/2008 ILRS Report

In order to make the assembly of the ILRS Annual Report as easy as possible, all contributions must adhere to these instructions. Deviations from these instructions will only cause delays and may cause material to be printed in a manner other than that intended by the authors.

1. Application

The applications to be used for electronic transmission to the editor are listed below in the decreasing order of desirability:

a. Microsoft Word
b. Plain ASCII text

2. Page Setup

2.1 The page size should be US standard 8 1/2 inches by 11 inches.
2.2 Body text should be formatted in a single column, 6 1/2 inches wide.
2.3 Top and bottom margins should be 1 inch (see below).
2.4 Body text should be justified. Bullet text should be left justified /ragged right. Table text should be set left, right, or centered justified as required.

3. Text Format

3.1 Body Text should be Times Roman 12 point.
3.2 Headings should be in Times Roman 12 point bold.
3.3 Titles should be limited to 45 characters.

4. Graphics

To preserve graphics quality in the final printing phase, all contributions should be accompanied by separate, stand-alone graphics files (or figures) in TIFF, EPS, PS (postscript), PNG, JPEG or BMP files.

4. Authors Names

All Authors names and affiliations may be included.

5. Illustrations, Tables, and Footnotes

5.1 Figure(s) may be embedded into the text document, but should also be submitted as self-standing files in TIFF, EPS, PS (postscript), PNG, JPEG or BMP files. These separate graphics files may be sent as a *.zip file and labeled accordingly.

5.2  Placement of Illustrations and Tables

a. Try to place figures and tables at the top of a page.
b. If a figure or table is less than 6 1/2 in. (162 mm), center it within the 6 1/2 in. (162 mm) image area. Do not turn a figure or table to landscape unless it is wider than 6.5 in. (162 mm). If a figure or table must be turned, the top should be at the left margin, the caption should run along the right margin.
c. Figure(s) must be legible after reduction (if necessary) to fit an image area nogreater than 6 1/2 by 9 inches.
d. Figure captions must be in 12 point Roman, single spaced, and clearly tie thefigure to the title or content of the text.

6. References

References should appear at the end of each report.

7. Submission

Completed contributions must be submitted (uploaded) to an FTP server (contact Carey Noll for upload information) or emailed to Carey Noll at Carey.Noll@nasa.gov.

8. Filenames

The name of files uploaded to the ftp site should be in the form:

Lastname_section_doctype_version#.filetype

where:

Lastname is the main author's name
section is the section number in the table of contents
doctype indicates the kind of document (e.g., paper for the main submission document, fig1 for Figure 1 in the paper, tab1 for Table 1, etc.)
version# would be 1 for the initial submission, incremented for later versions
filetype would be the type of file (e.g., doc for Word, xcl for Excel, ai for Adobe Illustrator, wp5 for Word Perfect V5, zip for compressed file, gif for GIF-formatted graphics file, etc.)

For example:

Kirchner_6_paper_1.doc

would be Georg Kirchner’s initial submission of the paper for Section 6 (Emerging Techologies) in Word;  and

Glotov_A_tab2_2.xcl

would be Vladimir Glotov’s second submission of table 2 for the Mission Control Center AC contribution in Excel for Appendix A.

Contributions should be submitted by APRIL 15, 2009.

Any questions regarding submission of contributions for the ILRS Annual Report should be directed to: Carey Noll, Secretary ILRS Central Bureau at: Carey.Noll@nasa.gov.

Responsible Government Official: Carey Noll
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Last modified date: Tuesday, February 24, 2009
Author: Carey Noll
Maintained by: Carey Noll